Executive Assistant (m/w/d)

Stellendetails

• Ort: Mainz

• Verfügbarkeit: ab sofort

• Option auf Übernahme: ja

• Vertragsart: unbefristet

• Beschäftigungsart: Arbeitnehmerüberlassung

• Arbeitszeit: Vollzeit

• Vergütung: 48.000 EUR brutto p. a.

Für wen suchen wir

Für unseren Kunden, ein renommiertes Unternehmen der pharmazeutischen Industrie in Mainz, suchen wir ab sofort einen Executive Assistant (m/w/d) in Vollzeit.

Das bringen Sie mit

• Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred

• Equivalent combination of education and relevant executive support experience may be considered

• 5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment for example, in a role as an Executive Assistant (m/w/d)

• Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferredand proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities

• Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion

• Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills

• Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality

• Ability to anticipate needs, identify issues proactively, and implement solutions independently

• Strong attention to detail and commitment to accuracy

• Advanced proficiency in Microsoft Office 365 applications

Der Job

• Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities

• Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events

• Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings

• Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums

• Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required

• Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable

• Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions

• Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives

• Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

Vorteile

• attraktive Vergütung von 48.000 EUR brutto p. a.

• persönliche und wertschätzende Betreuung durch unsere Niederlassung

• bis zu 30 Tage Urlaub

• Urlaubs- und Weihnachtsgeld

• flexibles Zeitwertkonto

• betriebliche Altersvorsorge und vermögenswirksame Leistungen

• 150 Euro Prämie bei erfolgreicher Empfehlung „Mitarbeitende werben Mitarbeitende“

• exklusive Rabatte über Mitarbeitervorteile.de (z. B. bei Zalando, IKEA, HelloFresh!, u. v. m.)

• Zuschuss nach 9 Monaten, z. B. für Jobticket, Dienstrad und Kantine

Sonstiges

• Einsatz vorerst befristet für 12 Monate mit Option auf Verlängerung und Übernahme

• Vollzeit: 40,00 Std./Woche

Kontaktinformationen

Herr Sascha Wittig
Office Events P & B GmbH
Freseniusstraße 29
65193 Wiesbaden

Telefon: +49 611-97164580
E-Mail: wiesbaden@office-events.de