Administrative Operations Specialist (m/w/d) ANÜ

Zweck und Ziel der Stelle
Diese Position ist für Arbeitnehmerüberlassung.Aufgaben, Kompetenzen und Verantwortung✓ Office und Facility Operations✓ Manage daily office operations, including meeting rooms, workstations, office supplies, storage rooms and shared areas.✓ Coordinate with property management, landlords, and external service providers to resolve facility issues and ensure service quality.✓ Conduct regular office inspections, track maintenance requests and ensure timely issue resolution.✓ Maintain a safe, comfortable, and efficient working environment.✓ Administrative Expense Management✓ Coordinate daily administrative purchasing requests, supplier quotations, purchase orders and service delivery.✓ Collect and verify supplier invoices, contracts, quotations and payment-related documents.✓ Maintain administrative expense records, track payment status and identify discrepancies. Support budget tracking, cost analysis and supplier performance monitoring.✓ Employee Services und Business Reception✓ Handle daily employee administrative requests, including office supplies, access cards, seating arrangements, visitor registration and meeting support.✓ Coordinate business visits and reception arrangements for customers, business partners and internal management.✓ Support employee engagement activities, company events and other internal initiatives.✓ Respond to employee requests in a timely and professional manner and ensure effective problem resolution.✓ Asset und Administrative Data Management✓ Maintain accurate records of office equipment, furniture, access card and other administrative assets.✓ Conduct regular asset inventories and coordinate asset allocation, transfers, maintenance and disposal.✓ Maintain supplier, contract, expense and facility issue tracking records.✓ Support the development and maintenance of administrative SOPs, knowledge bases and digital management tools.✓ Administrative Project Support✓ Support office expansion, renovation, relocation and other administrative projects.✓ Coordinate with suppliers and internal teams to track project progress, deliverables and deadlines.✓ Provide operational support for other reasonable administrative tasks assigned by the Administrative Manager.
Fachliche Anforderungen✓ Minimum 3 years of relevant experience in office administration, facility management or corporate administrative operations.✓ Proven ability to independently manage daily office operations and coordinate with external service providers.✓ Proficiency in both English and Chinese with strong verbal and written communication skills for daily business communication, meetings and emails.✓ Strong interpersonal, communication, customer service and cross-functional collaboration skills.✓ Proactive, responsible, and solution-oriented, with the ability to work independently, manage multiple priorities and follow tasks through to completion.✓ Strong organizational skills, attention to detail and proficiency in Microsoft Office applications.

Preferred Qualifications✓ Previous experience in multinational companies, the automotive industry, technology companies or large corporate offices.✓ Experience in administrative procurement, invoice processing, budget tracking and contract administration.✓ Experience supporting office renovation, expansion, relocation or facility improvement projects.✓ Familiarity with local office operations in Germany and experience working with property management companies and facility service providers.✓ German language skills are an advantage but not mandatory.
Arbeitgeberleistungen / Unternehmensangebot✓ Interessante Herausforderungen in einem mittelständischen Motorsportunternehmen mit Tradition✓ 30 Tage Urlaubsanspruch✓ Attraktive Konditionen mit unbefristeter Anstellung✓ Zuschuss zur Rentenvorsorge✓ Corporate-Bene...(Lesen Sie die vollständige Jobbeschreibung auf der Seite des Partners)