HR & Operations Coordinator

The Operations Manager plays a critical role in ensuring the smooth, efficient day-to-day functioning of the organization. This position provides comprehensive administrative and operational support while coordinating key human resources functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a dynamic environment while maintaining discretion and professionalism.

This is a part-time temporary position. The pay range for this role is between $40-$45hr and remote. Candidates must be able to commit to 3 days per week.

Key Responsibilities

Administrative & Operations Support

• Draft, review, and prepare professional written materials including emails, memoranda, reports, invoices, and internal documentation.

• Coordinate meetings by scheduling, preparing agendas, and capturing notes, action items, and follow-ups as needed.

• Maintain and organize internal records, shared drives, and document management systems to ensure accessibility and compliance.

• Manage incoming communications by triaging messages, routing inquiries, and summarizing key information for stakeholders.

• Oversee vendor relationships and subscription services, including tracking renewals, managing contracts, and coordinating payments.

• Maintain organizational records, including financial and operational documentation, in collaboration with leadership and external vendors.

• Coordinate travel arrangements and maintain accurate expense records when required.

• Support the execution of special projects and cross-functional operational initiatives as assigned.

Human Resources Coordination

• Support recruitment, hiring, and onboarding processes for employees and contractors, including coordinating logistics, preparing materials, and maintaining records.

• Maintain and organize personnel files and HR documentation in compliance with organizational standards.

• Assist with administration of employee benefits and related processes.

• Draft and manage contractor and vendor agreements under the direction of leadership.

• Assist in developing, updating, and maintaining internal policies, procedures, and documentation.

• Support coordination and administration of the annual performance review process.

Required Qualifications

• Demonstrated experience in administrative, operations, or project coordination roles.

• Strong written and verbal communication skills with a high level of professionalism.

• Excellent organizational, time management, and multitasking abilities.

• Proficiency with office productivity tools (e.g., Google Workspace, Microsoft Office, or similar platforms).

• Ability to handle highly sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working with nonprofit organizations, media organizations, or mission-driven teams.

• Familiarity with HR and payroll platforms such as Rippling (or similar systems).

Key Competencies

• Strong attention to detail and process orientation

• Ability to prioritize and manage competing demands

• Proactive problem-solving and critical thinking skills

• High level of integrity and confidentiality

• Collaborative and team-oriented mindset

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