Beschreibung

Your duties
• ORGANISATION
• Tasks delegated by the Assistant to Primary School Leadership and Primary Leadership in the general running of the Primary School office.
• Carry out day-to-day business, e.g. phone calls, emails, confirmation letters etc.
• Assist to maintain the daily attendance records, update pick-up arrangements coordinating with the necessary stakeholders ensuring safe handover to parents after school and ASAs, and conduct telephone follow-up as necessary.
• Administer the front office tasks and act as the first point of contact for parents, teachers and visitors.
• Work with the Assistant to Primary School Leadership in ensuring the development of effective school management processes and procedures.
• Assist with the scheduling and coordination of meetings between parents and teachers.
• Create and design certificates and invitations for various occasions.
• Organisation of the Lost and Found.
• Book rooms and prepare hospitality orders throughout the school year.
• COMMUNICATION
• Work with Principal, Vice Principal and Assistant to Primary School Leadership in developing positive public relations with parents, staff and students.
• Maintain good working relationships with stakeholders and in-school service providers.
• Attend administrative meetings as required.
• DOCUMENTATION
• Use and maintain the filing systems, both electronic and hard copy, for the Primary School.
• Prepare the documentation for parent information sessions and staff meetings as needed.
• Create and update document templates used by staff, parents and students.
• Support and check the completion of purchase orders
• PUBLICATIONS
• Support with keeping information for parents up-to-date
• Print and distribute draft and final report cards.
• BIS COMMUNITY
• Liaise closely with internal administrative staff, acting as contact between administrative and teaching staff.
• Interact with Primary School students on a daily basis.
• Collaborate closely with the other primary section.
• Liaise with parents and support the parent organisation, the grade level representatives and the graduation committee as needed.
• Provide academic staff with assistance where appropriate and needed

Your profile
• Fluency in German and English preferred
• Understanding of an international community and environment
• Strong organisational skills
• Team player and well-developed collaborative skills
• Computer literate
• Time management skills
• Trustworthy, respectful, flexible
• Cultural awareness and sensitivity
• Positive attitude
• Enjoys working in a child-friendly environment
• Strong customer service orientation
• Models the values and professional demeanour as expressed in the BIS Mission & Mandate

Why us?We offer a varied and exciting job with an international spirit, at a modern campus with the best equipment. We promote professional development and training and provide our employees with their own laptops and among other things. We live diversity, and the work-life balance of our employees is important to us. Therefore, we offer excellent working conditions and social benefits.

About usThe Bavarian International School gAG (BIS) is a private, non-profit all-day school with two campuses in the north of Munich (Haimhausen) and in Schwabing. 1,250 students from 70 nations attend the IB World School. Under the motto "Believe. Inspire. Succeed", students enjoy a holistic, personalised and innovative education in English. Intercultural competence, cooperative learning, global responsibility and international mindedness characterise the philosophy of BIS with around 240 teachers and staff.