Scheduling coordinator

About the role The Scheduling Coordinator ensures efficient allocation of resources and timely execution of project timelines. This on‑site position supports internal teams and external clients by managing calendars, data, and communications.

Key responsibilities

• Maintain and update Google Calendar for multiple project teams, ensuring conflict‑free scheduling.

• Create, track, and distribute weekly and monthly schedules using Microsoft Excel.

• Coordinate with project managers to align resource availability with project milestones.

• Respond to client inquiries, providing accurate scheduling information and status updates.

• Enter and verify scheduling data, generating reports for leadership review.

• Facilitate communication between departments to resolve timing conflicts and priority changes.

• Monitor key deadlines and proactively adjust schedules to mitigate delays.

Required qualifications

• 1–4 years of experience in scheduling, project coordination, or related administrative roles.

• Advanced proficiency with Microsoft Excel (pivot tables, formulas, and data visualization).

• Strong working knowledge of Google Calendar and other calendar‑sharing tools.

• Excellent written and verbal communication skills.

• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.

• High level of accuracy in data entry and record‑keeping.

Nice to have

• Familiarity with project management software such as Asana, Trello, or Monday.com.

• Experience in a customer‑service environment, handling high‑volume inquiries.

• Certification in Project Management (CAPM, PMP) or related training.

• Basic knowledge of workflow automation tools (Zapier, Microsoft Power Automate).