OMODA & JAECOO Deutschland GmbH
60549 Frankfurt am Main - Deutschland
Büroassistent/in
Arbeit
Vollzeit
ab 10.04.2026
Beschreibung
**Reports To**
HR & Administration Manager
**Job Purpose / Summary**
The Administrative Specialist is responsible for ensuring smooth and efficient day-to-day operations of the office. This role supports managers and employees through a variety of organizational and communication tasks, acting as a central point for internal and external coordination.
**Key Responsibilities**
- Oversee daily office operations, including reception duties, mail handling, and supply management.
- Coordinate an... weiter lesen
HR & Administration Manager
**Job Purpose / Summary**
The Administrative Specialist is responsible for ensuring smooth and efficient day-to-day operations of the office. This role supports managers and employees through a variety of organizational and communication tasks, acting as a central point for internal and external coordination.
**Key Responsibilities**
- Oversee daily office operations, including reception duties, mail handling, and supply management.
- Coordinate an... weiter lesen
**Reports To**
HR & Administration Manager
**Job Purpose / Summary**
The Administrative Specialist is responsible for ensuring smooth and efficient day-to-day operations of the office. This role supports managers and employees through a variety of organizational and communication tasks, acting as a central point for internal and external coordination.
**Key Responsibilities**
- Oversee daily office operations, including reception duties, mail handling, and supply management.
- Coordinate and organize meetings, appointments, travel arrangements, and company events.
- Maintain and update company records, files, and databases.
- Support HR with onboarding of new employees (e.g., preparing workstations, access cards etc.).
- Liaise with vendors and service providers (office equipment, cleaning, maintenance, couriers).
- Prepare reports, presentations, and correspondence as required.
- Ensure compliance with health, safety, and security procedures in the office.
- Support other departments with administrative tasks when needed.
- Serve as the primary point of contact for internal and external communication and coordination, ensuring information flows smoothly across teams and stakeholders.
- Identify, evaluate, and arrange suitable office spaces and handle related administrative tasks (e.g., lease negotiations, facility setup, and relocation coordination).
**Qualifications & Requirements**
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Fluent in English, German and Chinese.
- 2+ years of experience in office administration or a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High level of professionalism and confidentiality.
- Ability to work independently and collaboratively.
**Key Competencies**
- **Organization & Time Management** – Ability to manage multiple priorities effectively.
- **Communication** – Clear, professional, and proactive communication skills (written and verbal).
- **Problem Solving** – Proactive in identifying issues and suggesting solutions.
- **Attention to Detail** – Ensures accuracy in work and documentation.
- **Stakeholder Coordination** – Builds positive relationships with internal teams and external partners.
**Working Conditions**
- Full-time position based in [Frankfurt am Main / Germany ].
- Standard office hours [e.g., Monday to Friday, 9:00–18:00].
- Occasional overtime for events or urgent tasks may be required.
- On-site work is required.
HR & Administration Manager
**Job Purpose / Summary**
The Administrative Specialist is responsible for ensuring smooth and efficient day-to-day operations of the office. This role supports managers and employees through a variety of organizational and communication tasks, acting as a central point for internal and external coordination.
**Key Responsibilities**
- Oversee daily office operations, including reception duties, mail handling, and supply management.
- Coordinate and organize meetings, appointments, travel arrangements, and company events.
- Maintain and update company records, files, and databases.
- Support HR with onboarding of new employees (e.g., preparing workstations, access cards etc.).
- Liaise with vendors and service providers (office equipment, cleaning, maintenance, couriers).
- Prepare reports, presentations, and correspondence as required.
- Ensure compliance with health, safety, and security procedures in the office.
- Support other departments with administrative tasks when needed.
- Serve as the primary point of contact for internal and external communication and coordination, ensuring information flows smoothly across teams and stakeholders.
- Identify, evaluate, and arrange suitable office spaces and handle related administrative tasks (e.g., lease negotiations, facility setup, and relocation coordination).
**Qualifications & Requirements**
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Fluent in English, German and Chinese.
- 2+ years of experience in office administration or a similar role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High level of professionalism and confidentiality.
- Ability to work independently and collaboratively.
**Key Competencies**
- **Organization & Time Management** – Ability to manage multiple priorities effectively.
- **Communication** – Clear, professional, and proactive communication skills (written and verbal).
- **Problem Solving** – Proactive in identifying issues and suggesting solutions.
- **Attention to Detail** – Ensures accuracy in work and documentation.
- **Stakeholder Coordination** – Builds positive relationships with internal teams and external partners.
**Working Conditions**
- Full-time position based in [Frankfurt am Main / Germany ].
- Standard office hours [e.g., Monday to Friday, 9:00–18:00].
- Occasional overtime for events or urgent tasks may be required.
- On-site work is required.
Ref-Nr.: 10024860
Aktualisiert:
15.04.2026
Quelle: Bundesagentur für Arbeit
weitere Infos Rechtliche Hinweise zur Nutzung
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
weitere Infos Rechtliche Hinweise zur Nutzung
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
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