The Max Planck Institute for Intelligent Systems (MPI‑IS) is a
world-leading research institute in artificial intelligence, machine
learning, and robotics, located on two campuses in Stuttgart and
Tübingen. The Scientific Coordination Office (SCO) provides support
services and manages collaborations, graduate education, and outreach
& public engagement, fostering groundbreaking research to positively
impact the future. We are looking for an AI Incubator Administrative
Assistant (all genders), 50–75% within IMPRS-IS, at MPI-IS Tübingen
The International Max Planck Research School for Intelligent Systems
(IMPRS‑IS) is one of the world’s leading doctoral programs in the
fields of machine learning, robotics, computer vision, and related
disciplines. IMPRS‑IS is the docotoral program of Cyber Valley, a
research consortium in artificial intelligence and robotics with
partners from academia, startups, and industry. To support the
implementation of the Cyber Valley AI Incubator , which empowers young
researchers to transform their ideas into high-impact projects, we are
seeking a motivated and highly organized Administrative Assistant (all
genders). Roles & Responsibilities Support communication between
participants, trainers, external partners of the AI Incubator series,
and various stakeholders from the Cyber Valley ecosystem. Assist with
communication tasks, including drafting emails, announcements, and
updating relevant websites, social media channels, and informational
materials. Support with the tendering process for hiring external
trainers. Provide day-to-day administrative and organizational support
for the AI Incubator and related IMPRS-IS events. Coordinate meetings,
workshops, training sessions, pitch events, and entrepreneurial
training modules. Maintain documentation, project tracking, and data
organization. Handle travel arrangements, reimbursements, and
financial documentation. Support the creation of presentations and
program materials. Support with organizational and administrative
tasks Education & Experience Relevant qualification in office
administration, foreign language assistance, project coordination, or
a related field. Proficiency in standard office software; willingness
to learn new digital tools and platforms. Fluency in English and
German (C1 level or above), with excellent communication skills.
Ability to work independently, reliably, and in a structured manner.
Additional languages and experience in research institutions, higher
education, innovation programs, or international environments are an
advantage. Friendly, confident demeanor and strong intercultural
competence. Commitment to providing high-quality service and strong
problem-solving skills. Flexibility to adapt to changing priorities,
deadlines, and program needs. Ability to represent the institute in a
professional and welcoming manner. Background in entrepreneurship and
startup support is beneficial. Our offer You will join a friendly,
motivated, international, and diverse team. Your primary place of work
will be Tübingen. We offer flexible working hours, the possibility of
mobile working, and many other benefits. Based on your qualifications
and previous professional experience, a salary of up to EG 8 (TVöD
Bund) is possible according to the Public Service Wage Agreement. All
social benefits of the public service apply. The position is initially
limited to two years, with the possibility of extension. The Max
Planck Society is committed to increasing the number of individuals
with disabilities in its workforce and encourages applications from
such qualified individuals. At MPI‑IS, we celebrate diversity. We
deeply believe that bringing together diversity of thoughts,
perspectives and backgrounds is key to advancing science. We look for
many different skills and abilities. So, even if you don’t think you
quite meet all of the skills listed or tick all the boxes, we’d
still love to hear from you. Application To apply, please include a
cover letter , your CV , and letters of recommendation in your
application. Please upload all documents as one PDF file using our
application system. If you prefer to send a hard-copy application, you
may do so. Please send it to: Dr. Leila Masri Max Planck Institute for
Intelligent Systems Max-Planck-Ring 4 72076 Tübingen Germany The
position is available at the earliest convenience and will remain open
until filled. Preference will be given to applications received by
January 15, 2026 . Any questions regarding the position should be
directed to Dr. Leila Masri at masri@is.mpg.de. Apply now