Assistenz der Geschäftsführung (m/f/d)

Hays Professional Solutions GmbH Standort Dortmund

65479 Raunheim - Deutschland

Kaufmännische/r Assistent/in/Wirtschaftsassistent/in - Büro/Sekretariat Arbeit Vollzeit ab 15.12.2025

Beschreibung

### Your Benefits:

- Support during the entire application process
- 30 days of vacation
- Wok for a renowned automotive customer

### Your Duties:

- Independently support the Managing Director in daily operations and cooperate with global management and Chinese headquarters and joint entity in Sweden.
- Full calendar and time management: schedule and coordinate appointments, internal/external meetings, business trips and travel arrangements — including expense report preparation
- Prepare, support and follow up on conferences, board-meetings, management meetings, corporate communications and correspondences
- Create agendas, pre-meeting briefings, minutes and meeting papers; coordinate follow-up actions
- Draft and coordinate emails, letters, presentations and documents in English, Chinese
- Coordinate communication, reporting and alignment with our joint entity in Sweden, ensuring smooth information flow making across sites
- Coordinate internal and external communication as a trusted "gate-keeper”: with customers, partners, subsidiaries, global management / headquarters
- Organize corporate events, visits, guest reception — also manage event logistics and invitations if required
- Support or coordinate small to medium projects (e.g. corporate communications, internal organizational tasks, cross-office coordination)
- Act as a liaison between German operations, Chinese parent company and the Swedish joint-entity to ensure smooth multinational operations

### Your Qualifications:

- Degree in business administration (BWL) or equivalent commercial/secretarial training
- Professional experience in assistance, executive support or a comparable role — preferably in an international or cross-cultural environment
- Excellent communication skills for Fluency in English and Chinese; German,skills are a plus but not required
- Excellent command of MS Office (Word, Excel, PowerPoint), Outlook/calendar tools; comfortable with digital systems
- Strong organizational and multitasking skills; ability to act reliably under pressure and with changing demands
- High level of discretion, integrity and reliability
- Proactive, self-driven personality with entrepreneurial mindset
- Flexibility regarding occasional international travel when required

### About Hays:

Our many years of recruitment experience and our expert knowledge of the engineering job market make us a strong partner for engineers and technicians. We maintain close relationships with customers across all industries and therefore can provide engineering specialists with exciting projects and attractive job opportunities, drawing on your personal interests and experience. As your professional companion, we support you throughout the entire process, from the first contact to the first day on your new job - all this completely free of charge. Register now and look forward to many interesting and suitable positions and projects.

Quelle: Bundesagentur für Arbeit - Rechtliche Hinweise zur Nutzung
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.