## About QC Design

[QC Design](https://www.qc.design/) is a quantum computing software startup on a mission to enable mankind to build the ultimate computing machines limited only by the laws of physics. We help quantum hardware teams across all platforms build scalable, useful quantum computers. We are a 12-person team of scientists and engineers from 6 countries, with deep strengths in quantum software, hardware, and fault tolerance. We value ownership, high standards, and kindness. We move fast, we are technology-driven, and we are looking for the operational anchor who will help our team and management perform at their best.

## The role

We have recently hit product-market fit and are growing fast. To support this next phase, we are hiring a dedicated Executive & Team Assistant.

This is a dual-focus role designed to be the operational anchor of the company. Your mission is to reduce context-switching for leadership and ensure the physical office environment runs perfectly for the whole team.

## Responsibilities

- **Calendar Management**: Run the CEO calendar end to end and handle complex international scheduling while enforcing buffers to protect deep work.
- **Zero-Drop Follow-up**: You will maintain a rigorous system to track open loops with customers, partners and other stakeholders.
- **AI & Automation**: Leverage AI tools like ChatGPT, Claude and Gemini to automate repetitive workflows where possible while maintaining quality of work.
- **Financial Admin**: Collect and organize receipts and invoices with 100% accuracy for our external accountants.
- **Office Support**: Be the on-site owner of the Ulm office. Manage vendors (landlords, cleaning, internet), stock supplies, and resolve facility issues immediately.
- **Onboarding & Culture**: Support for new hires and organizing team events or retreats to keep our culture strong.

## You might be a fit if you

- **Have relevant experience:** You have supported a CEO or senior leader in a fast-moving startup or high-touch service environment. You are used to wearing multiple hats and adapting quickly.
- **Value presence:** You understand that high-quality support happens in person. You are ready to work on-site in Ulm daily to provide real-time context and support.
- **Have a service mindset:** You take pride in making systems run smoothly behind the scenes so others can shine.
- **Are a “Finisher”:** You are obsessed with follow-through. You do not let tasks drop, and you prefer precision over speed.
- **Are proactive, calm, and detailed:** You are naturally detail-oriented, stay cool under pressure, and spot problems before they happen.
- **Communicate clearly:** You write professionally in English and have functional German skills sufficient to independently manage local partners.
- **AI-Augmented:** You are comfortable using LLMs to automate simple tasks to save time, but you apply your own judgement and edit AI outputs for voice, tone and accuracy before sending.
- **Are tech-fluent:** You are proficient with Google Workspace (Gmail, Calendar, Drive), Calendly or similar tools. You learn new tools instantly and are comfortable switching platforms if you find a better way to get the job done.
- **Possess high discretion:** You handle sensitive information with absolute confidentiality.

## What we offer

- **Front-row seat to the future:** Work directly with founders and scientists at the frontier of quantum computing.
- **A high-quality team environment:** Low ego, high standards, and strong collaboration.
- **Upside:** Competitive salary and equity options.
- **Flexibility:** Pragmatic working hours and hybrid work options, with a focus on outcomes.
- **Immediate impact:** You will define the function and feel the difference you make from Day 1.
- **Growth potential:** High performance unlocks broader ownership of CEO operations.

## Location and setup

- Ulm, Germany, in person
- Full time
- Start date: as soon as possible

## Deadline

11:59pm on 21 February 2026 (Anywhere on Earth)

# [Apply Now](https://www.qc.design/careers/executive-team-assistant/apply)