Beschreibung
Executive Assistant Your responsibilities
* Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows
* Manage communication with employees by liaising with internal and external executives on various projects and tasks
* Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
* Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
* Sustain a daily calendar of meetings and events.
* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
* Arrange travel and accommodations for executives. Prepare expense reports.
* Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
* Excellent communication and time management skills; proven ability to meet deadlines.
* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
* Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
* Manage the Executive's contacts
* Assist in preparing and managing presentations and decks.
* Be responsive to emails/texts/phone calls, with contact outside normal business hours
* Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
* Use discretion, confidentiality, and good judgment to handle C-Level matters.
* Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
* Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
* Complete ad hoc projects as assigned – such as personal events and/or family needs.
* Organize complex calendars and schedules, resolving any scheduling issues
Your profile
* High School Diploma required. An Associate Degree in Business Management or a related field is preferred
* Three years of administrative support experience required.
* Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint.
Benefits
* Medical, Dental, Vision insurance offered at 30 days of employment
* Generous Educational Reimbursement program
* Company sponsored Life and Disability Insurance
* Paid Time Off
* Ten (10) Paid Holidays per year
* 401K with Company Match
Einsatzort: Waukesha | Wisconsin
Apply online
Die durchschnittliche Bewerbungsdauer beträgt weniger als 10 Minuten.
Tipp fürs Bewerbungsformular:
Laden Sie nach der Registrierung zuerst Ihren Lebenslauf hoch. Dann werden die Formularfelder vom System vorausgefüllt und Sie müssen nur noch kontrollieren und ggf. ergänzen.
Ansprechpartner/in
Katie Williams
Human Resources
* Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows
* Manage communication with employees by liaising with internal and external executives on various projects and tasks
* Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
* Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
* Sustain a daily calendar of meetings and events.
* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
* Arrange travel and accommodations for executives. Prepare expense reports.
* Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
* Excellent communication and time management skills; proven ability to meet deadlines.
* Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
* Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
* Manage the Executive's contacts
* Assist in preparing and managing presentations and decks.
* Be responsive to emails/texts/phone calls, with contact outside normal business hours
* Welcome the Executive’s guests by greeting them, in person or on the phone, answering or directing inquiries.
* Use discretion, confidentiality, and good judgment to handle C-Level matters.
* Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
* Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
* Complete ad hoc projects as assigned – such as personal events and/or family needs.
* Organize complex calendars and schedules, resolving any scheduling issues
Your profile
* High School Diploma required. An Associate Degree in Business Management or a related field is preferred
* Three years of administrative support experience required.
* Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint.
Benefits
* Medical, Dental, Vision insurance offered at 30 days of employment
* Generous Educational Reimbursement program
* Company sponsored Life and Disability Insurance
* Paid Time Off
* Ten (10) Paid Holidays per year
* 401K with Company Match
Einsatzort: Waukesha | Wisconsin
Apply online
Die durchschnittliche Bewerbungsdauer beträgt weniger als 10 Minuten.
Tipp fürs Bewerbungsformular:
Laden Sie nach der Registrierung zuerst Ihren Lebenslauf hoch. Dann werden die Formularfelder vom System vorausgefüllt und Sie müssen nur noch kontrollieren und ggf. ergänzen.
Ansprechpartner/in
Katie Williams
Human Resources
Quelle: Bundesagentur für Arbeit - Rechtliche Hinweise zur Nutzung
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
Ref-Nr.: f1457fe5f6571ef99cff54fd457dc951
Letztes Update:
23.12.2025
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