About us Agile Robots SE is an international high-tech company based
in Munich, Germany with a production site in Kaufbeuren and more than
2300 employees worldwide. Our mission is to bridge the gap between
artificial intelligence and robotics by developing systems that
combine state-of-the-art force-moment-sensing and world-leading
image-processing technology. This unique combination of technologies
allows us to provide user-friendly and affordable robotic solutions
that enable intelligent precision assembly. This is made possible by
our employees, who bring out the best in each and every day with
creativity and enthusiasm. Become part of this team and shape the
future of robotics with us! We are proud of our diversity and welcome
your application regardless of gender and sexual identity,
nationality, ethnicity, religion, age, or disability. About the role
We are looking for an Executive Assistant (m/f/d) to provide
operational and coordination support to the Executive Office,
including calendar management, stakeholder communication, document
handling, and travel and event logistics. Your Responsibilities
Calendar Management: Manage complex executive calendars, including
scheduling across time zones, protecting focus time, and keeping the
schedule functional under competing demands. Stakeholder
Communication: Act as the primary contact point for the Executive
Office, handling inquiries from internal teams and external parties,
including government officials and business delegates, professionally
and with appropriate discretion. Document Handling: Oversee the
document signing and approval process, ensuring accuracy,
confidentiality, and timely completion across relevant parties. Travel
Coordination: Manage all aspects of international business travel
including flights, hotels, visa documentation, itinerary preparation,
and on-the-ground logistics. Event & Visit Support: Coordinate
administrative and logistical support for corporate events, trade
fairs, and executive visits, including materials, stakeholder
coordination, and reception of visiting senior colleagues at HQ.
Expense Processing: Handle expense report preparation and submission
in line with company policy, ensuring accurate records and timely
reimbursement. Operational Support: Handle day-to-day practical tasks
to keep the Executive Office running smoothly, including managing
deliveries, postal runs, and on-site errands as needed. Essential
Skills Background: Completed vocational training or degree in office
management, business administration, executive assistance, or a
comparable field. Experience: 2-3 years in an executive assistant,
management assistant, or comparable operational support role with
stakeholder-facing responsibilities. Organisational: Demonstrated
ability to manage multiple concurrent demands accurately, including
scheduling, logistics, and document coordination, without close
supervision. Discretion: Working familiarity with handling
confidential documents, sensitive communications, and external
contacts requiring professional judgment. Language Skills: Fluent in
German and English, written and spoken. Beneficial Skills Event
Logistics: Prior experience coordinating trade fairs, corporate
events, or executive visits including materials management and
multi-stakeholder coordination. International Travel: Hands-on
experience with visa processing and multi-leg international itinerary
planning across different regions. Driving License: Valid driving
license for occasional operational support needs. What we offer
Dynamic high-tech company combined with financial soundness and world
class investors. Join an interdisciplinary, international team with
60+ different nationalities in a collaborative work environment. Lots
of development opportunities in the context of our continued growth.
Challenging tasks and impactful projects alongside experts that enable
professional and personal growth. Corporate Benefits Program that
covers health, mobility and learning with 100 € net per month.
Modern office facilites with a rooftop terrace overlooking Munich,
free drinks & fruits, and regular company events contribute to a good
working environment.