as of 1st June 2026, or earlier as of 1st April 2026

JOB SUMMARY
The Business Manager of the Vienna International School is a member of the Senior Leadership Team (SLT) reporting directly to the Director with specific responsibility for leading the Departments of Finance, Procurement and Facilities.

KEY RESPONSIBILITIES
The key responsibilities of the Business Manager include:

* providing exemplary leadership, coordination and support for the administrative team that includes finance, procurement and facilities.
* exercising overall responsibility for exemplary financial planning.
* taking overall responsibility for the preparation, control and execution of the annual budget.
* having overall responsibility for managing major projects related to the school's campus facilities as agreed by the Board of Governors.
* managing the long-term planning of site-related projects.
* liaising with local, national and international organizations on behalf of the school under the guidance of the Director.
* providing regular reports to the Director, SLT, and the Board of Governors.
* ensuring compliance with Austrian regulations for buildings and operations.
* ensuring compliance with administrative regulations in regard to legally required officers in the organisation (including, but not limited to: First Aid helpers, Waste Manager, Fire protection trained Personnel, Health & Safety Officer, Poison Officers etc.)
* ensuring the structured follow-up of Internal Management Review outcomes by defining clear action plans, assigning responsibilities, and driving sustainable implementation across all departments within scope.
* establishing written policies and procedures to support exemplary business practice.
* following best practice in all aspects of business management.

REQUIREMENTS
Professional Experience

* 10 years' experience in the field of Business Administration
* Successful experience of building connections in the local economy
* Successful experience with running tendering processes
* Successful experience of team leadership in a medium-sized enterprise
* Experience of managing and maintaining a large building
* Investment Management
* Cash Flow Management

Professional Understanding and Knowledge

* Knowledge of legal, contractual and compliance regulations in Austria
* Understanding of Financial Planning
* Knowledge of Budgeting and Forecasting
* Understanding of Risk Management

Professional Competencies

* Successful team leading
* Expertise in handling, analysing and processing data
* Excellent written and oral communicator
* Excellent command of English
* High level IT skills related but not limited to financial and services management

APPLICATION PROCEDURE:
Interested candidates are asked to apply with a letter of application, CV, and statement of leadership philosophy. Contact details of a minimum of three professional referees should be provided; these should include direct supervisors or persons in senior positions of responsibility who can validate the applicant's performance in a leadership or management role.
All applications will receive an automated response.

Applications are welcomed from a broad range of applicants.

Please submit your application via the following link. You will be able to upload all required documents directly through the application portal.

https://drive.google.com/file/d/19OwKf3tVNmirRh9KIMm_40OHiHjJkTUV/view

Please note that a valid residence title and work permit for Austria is required for Non-EU-citizens.
Deadline for receipt: The position will remain open until filled.
For full consideration, we ask interested candidates to apply by 18th of February 2026.

If you have any questions just contact: leadershiprecruiting@vis.ac.at.

Vienna International School
Human Resources
Straße der Menschenrechte 1, 1220 Wien
leadershiprecruiting@vis.ac.at
www.vis.ac.at