Micromach GmbH
47877 Willich - Deutschland
Büroassistent/in
Arbeit
Teilzeit Nachmittag
Homeoffice
ab 16.12.2025
Beschreibung
**About Us**
At Micromach, we specialize in developing and delivering cutting-edge ultrafast laser micromachining solutions for high-precision applications in aerospace, medical, and semiconductor industries.
We are seeking a highly organized and responsible Part-Time Office Manager to support our daily operations. The ideal candidate will serve as the key administrative contact in our Willich office (small team) and act as a communication bridge between our site, local authorities, service partners and other stakeholders.
**Key Responsibilities**
1. Administrative & General Office Management
· Support daily operations in administrative tasks.
· Communicate with service providers (equipment suppliers, tax advisors, logistics partners, insurance companies, building managers, etc.).
· Communicate with local authorities (Finanzamt, Arbeitsagentur, Ausländerbehörde, Zoll, etc.).
· Manage reception duties: phone calls, emails, letters, visitors.
· Arrange meetings, appointments, business visits, and related logistics.
· Organize internal meetings: scheduling, preparation, documentation, and minutes.
· Manage office supplies, reimbursement submissions, asset tracking, and other daily administrative tasks.
2. Contract & Procurement Support
· Track the execution of signed contracts: supplier progress, invoice verification, payment applications, pre-acceptance arrangements, shipment follow-up, etc.
· Support procurement activities: collecting, organizing, and archiving technical agreements, commercial contracts, and supplier documentation for headquarters.
3. Financial & HR Support
· Assist with financial tasks: preparing invoices, checking accounts, payment applications, and bank-related information.
· Support HR activities including onboarding, basic training coordination, and maintaining personnel-related documentation.
4. Documentation & Coordination
· Translate, compile, sign, archive, and maintain confidentiality of company documents.
· Maintain internal documentation systems and proper filing.
**Qualifications**
· Strong organizational and communication skills.
· Ability to work independently with a high sense of responsibility.
· Fluency in English and German.
· Experience in administration, finance support, procurement, or HR is preferred.
· High level of reliability, confidentiality, and attention to detail.
**What We Offer**
· Flexible working arrangements, including hybrid and work-from-home options.
· Competitive compensation aligned with experience and market standards.
· Paid annual leave: pro-rated according to part-time hours in compliance with German labor law.
· Supportive multicultural working environment and clear communication processes.
· Opportunity to grow responsibilities as the German entity expands.
**How to Apply**
Please send your CV and a short introduction to: Info@micromach.de
At Micromach, we specialize in developing and delivering cutting-edge ultrafast laser micromachining solutions for high-precision applications in aerospace, medical, and semiconductor industries.
We are seeking a highly organized and responsible Part-Time Office Manager to support our daily operations. The ideal candidate will serve as the key administrative contact in our Willich office (small team) and act as a communication bridge between our site, local authorities, service partners and other stakeholders.
**Key Responsibilities**
1. Administrative & General Office Management
· Support daily operations in administrative tasks.
· Communicate with service providers (equipment suppliers, tax advisors, logistics partners, insurance companies, building managers, etc.).
· Communicate with local authorities (Finanzamt, Arbeitsagentur, Ausländerbehörde, Zoll, etc.).
· Manage reception duties: phone calls, emails, letters, visitors.
· Arrange meetings, appointments, business visits, and related logistics.
· Organize internal meetings: scheduling, preparation, documentation, and minutes.
· Manage office supplies, reimbursement submissions, asset tracking, and other daily administrative tasks.
2. Contract & Procurement Support
· Track the execution of signed contracts: supplier progress, invoice verification, payment applications, pre-acceptance arrangements, shipment follow-up, etc.
· Support procurement activities: collecting, organizing, and archiving technical agreements, commercial contracts, and supplier documentation for headquarters.
3. Financial & HR Support
· Assist with financial tasks: preparing invoices, checking accounts, payment applications, and bank-related information.
· Support HR activities including onboarding, basic training coordination, and maintaining personnel-related documentation.
4. Documentation & Coordination
· Translate, compile, sign, archive, and maintain confidentiality of company documents.
· Maintain internal documentation systems and proper filing.
**Qualifications**
· Strong organizational and communication skills.
· Ability to work independently with a high sense of responsibility.
· Fluency in English and German.
· Experience in administration, finance support, procurement, or HR is preferred.
· High level of reliability, confidentiality, and attention to detail.
**What We Offer**
· Flexible working arrangements, including hybrid and work-from-home options.
· Competitive compensation aligned with experience and market standards.
· Paid annual leave: pro-rated according to part-time hours in compliance with German labor law.
· Supportive multicultural working environment and clear communication processes.
· Opportunity to grow responsibilities as the German entity expands.
**How to Apply**
Please send your CV and a short introduction to: Info@micromach.de
Quelle: Bundesagentur für Arbeit - Rechtliche Hinweise zur Nutzung
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
Ob die Stelle noch verfügbar ist und weitere Informationen findest du direkt auf der Website der Bundesagentur für Arbeit. Bitte beachte: OPROMA ist nicht der Anbieter dieser Stelle und kann keine Auskünfte geben.
Ref-Nr.: 06f4b873f3a8affd3342cdb9edb2d635
Letztes Update:
24.12.2025
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