**Company Description**

Tebubio facilitates Life Sciences Research every day, contributing to advance Science for a brighter future. Through our local offices located across Europe, we support Life Sciences and Biotechnology Researchers with a unique, holistic range of solutions to advance their projects faster.

**Job Description**

Reporting to the Sales Manager, the Office Manager plays a pivotal strategic role in our DACH operations. You will lead the local office team, drive commercial execution, oversee financial follow-up (including receivables), and ensure that all administrative, legal, and HR processes run smoothly and compliantly.

This is a high-impact position at the crossroads of sales performance, operational excellence, and business development. We are looking for a highly organized, accountable professional who thrives in a dynamic environment and can balance commercial priorities with operational rigor.

**Key Responsibilities**

**Team Leadership & Coordination**

- Manage and develop the local sales administration team
- Align priorities, clarify roles, and monitor performance
- Conduct performance reviews and implement action plans
- Recruit, onboard, train, and mentor team members
- Foster a collaborative culture aligned with company values
- Act as a key interface between local teams, management, and global departments

**Commercial Execution & Business Development**

- Ensure all customer requests and leads are handled promptly and professionally
- Support quotation preparation and oversee follow-up with clients and prospects
- Monitor order entry accuracy and timeliness
- Coordinate with Purchasing & Logistics to ensure seamless delivery execution
- Develop accounts through participation in tenders, framework agreements, and trade partnerships
- Contribute actively to revenue growth and customer satisfaction

**Financial & Compliance Oversight**

- Coordinate receivables follow-up and payment tracking
- Ensure financial data and accounting documents are accurately entered into ERP systems
- Liaise with external accounting partners for tax and statutory reporting
- Monitor compliance with German legal, financial, and HR regulations
- Anticipate regulatory changes impacting operations (GDPR, contracts, tenders, etc.)

**Office & Administrative Management**

- Ensure smooth office operations across legal, HR, and administrative matters
- Manage supplier relationships and negotiate service contracts
- Oversee office equipment, safety compliance, and mandatory training organization
- Maintain employee records, working time tracking, and absence reporting
- Coordinate with external HR providers for contracts, payroll inputs, and declarations
- Work closely with the HR Director to keep HR systems up to date and address workplace topics

*The Office Manager may also contribute to cross-functional projects depending on business needs. The position is office based in Offenbach am Main with possibility to home office.*

**Profile Required**

To succeed in this role, you should have:

- Bachelor’s degree in Business, Sales, or Administration
- Fluency in German and English
- Proven experience in sales support, customer service, or commercial coordination
- Demonstrated team management experience
- Strong understanding of German employment law and administrative compliance

**Key Skills**

- Strong commercial mindset and negotiation abilities
- Excellent organizational and prioritization skills
- Financial rigor and attention to detail
- Leadership, high level of discretion and sense of responsibility
- Proficiency with CRM and ERP systems
- Ability to manage multiple priorities while maintaining service quality

**Why join us?**

- You will hold a strategic position within an international company, with real ownership over local operations and a direct impact on business performance. This role offers autonomy, visibility, and the opportunity to shape the success of our German office
- The opportunity to contribute to meaningful work by supporting scientists in biotechnology, pharmaceutical, and academic research fields
- A dynamic environment built on teamwork and mutual support, with a structured onboarding and training program designed for your development from day one
- Edenred benefits

**As an equal opportunity employer, we value diversity and welcome applicants from all backgrounds.**