Offshore Project Director Assistant - Document Management & Administration (..., Heilbronn Stammhaus

Karl Schmidt Gruppe

74076 Heilbronn, Neckar - Deutschland

Projektassistent/in Arbeit Teilzeit Nachmittag ab 08.12.2025

Beschreibung

We are a leading international engineering, procurement, and construction (EPC) company specializing in large-scale industrial and logistics projects. We are currently executing a major logistics complex as part of a petrochemical development, involving collaboration between our engineering office in Germany and the on-site team in Kazakhstan. This dynamic project environment is characterized by high technical standards, cross-cultural teamwork, and a strong commitment to safety and quality. Our company prides itself on a collaborative culture and a track record of delivering complex projects successfully, offering an environment where expertise and innovation are valued. Your Tasks: Manage project documentation and correspondence (ENG/RU), maintain version control and filling. Organize meetings with European suppliers and perform administrative tasks, follow up on deadlines. Coordinate the Project Director's calendar, meetings, travel arrangements, and cross-border logistics. Prepare meeting agendas, minutes of meetings, and action trackers and ensure timely follow-up. Translate and draft correspondence in ENG KAZ / RU with accuracy, clarity, and consistency. Liaise with HR, IT, and Finance teams regarding onboarding, system access, procurement requests, and expense handling. Handle confidential information with a high level of discretion and act as the first point of contact for the Project Director. Organize workshops and events; coordinate vendors and facilities for office operations. Your Profile: Bachelor's degree in Business Administration, Engineering, or a related field. 5+ years of executive or administrative support experience within international projects or engineering companies. Fluency in English and Kazakh/Russian; German is an advantage. Advanced MS Office skills; experience with EDMS tools (Microsoft/SharePoint/DocuSign). Strong organizational skills, discretion, and effective stakeholder communication. Your Benefits: Location: Heilbronn, Germany; office-based engineering role within an international team. Contract: Minimum 3 years; 5/2 workweek; competitive compensation. Direct exposure to project leadership and to complex EPC governance. Professional development and a supportive, collaborative culture. Extenstive social benefits including holiday and Christmas bonuses Accident insurance Modern office facillities with efficient technology Free hot beverages and water Company parking 28 days of vacation Corporate benefits program Get in touch with: Ms. Nahm, Helene - Assistant to the Head of Technical Department Tel.: +49 7131 947-366

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