The Johann Wolfgang Goethe University Frankfurt am Main is one of the largest universities in Germany with around 41,000 students and with about 5,800 employees. Founded in 1914 by Frankfurt citizens and since 2008 once again proud of its foundation status Goethe University possesses a high degree of autonomy, modernity and professional diversity. As a comprehensive university, the Goethe University offers a total of 16 departments on five campuses and 155 degree programs along with an outstanding research reputation. Furthermore, the Goethe University is part of the Group of Rhine-Main-Universities (RMU).

The SCALE Cluster of Excellence - Subcellular Architecture of Life - brings together leading scientists from Goethe University, the Max Planck Institute for Biophysics, the Max Planck Institute for Brain Research, the Frankfurt Institute for Advanced Studies (FIAS), Saarland University, Johannes Gutenberg University Mainz, and the European Molecular Biology Laboratory (EMBL).

SCALE aims to decipher the fundamental principles of cellular life and to understand how the various structures in our cells emerge and carry out diverse cellular processes. By combining state-of-the-art experimental and computational approaches, SCALE develops innovative tools to explore, map, and simulate the inner architecture of cells. This interdisciplinary work expands our understanding of central biological processes and diseases - from bacterial resistance to neurodegenerative disorders.

We invite you to become part of the SCALE Community (https://scale-frankfurt.org). As soon as possible, a position in

Office and Financial Administration (m/f/d)

(E9a TV-G-U)


will be available, limited until 31.12.2032. The classification is based on the applicable collective agreement for the Goethe University (TV-G-U). Part-time employment is possible upon request. You will take on coordinating and organizational responsibility for the office management and personnel and financial administration of the Cluster of Excellence SCALE. Your main duties will include:

Office Management, Support with personnel and administrative matters:

independent organization of office management and administrative processes within the Cluster of Excellence
independent correspondence and communication within and outside the project (written, telephone, and in-person)
management of calendars, planning and preparation/follow-up of meetings, conferences, and events
organization of business trips and related documentation
editing and proofreading of reports and scientific correspondence
administrative personnel support, including applicant management, vacation administration, and coordination of student and research assistants
maintenance of personnel statistics, monitoring of contract periods, and management of the personnel budget
procurement of office supplies and obtaining and comparing quotations


Financial Administration


timely disbursement of project funds
conducting regular budget reviews
submitting requests for budget transfers, etc.
preparing/planning budget estimates and proposals for the use of funds (particularly personnel and material costs)
preparing interim and final expenditure reports and annual financial statements in cooperation with research staff
cost center management
issuing invoices
managing and archiving all financial documents
preparing numerical project statements for the funding agency
managing and planning budgetary funds
regularly checking incoming payments and processing book entries
managing and monitoring accounts
compiling statistics

completed vocational training in business administration or public administration or equivalent knowledge
sound knowledge of budgeting, accounting, and financial management
good knowledge of administrative processes and relevant legal frameworks, ideally within a university setting
basic knowledge of personnel administration and employment law (e.g. Working Hours Act, Minimum Wage...