The Max Planck Institute for Intelligent Systems (MPI‑IS) is a
world-leading research institute in artificial intelligence, machine
learning, and robotics, located on two campuses in Stuttgart and
Tübingen. For the Tübingen campus, we are looking for an
Administrative Assistant (all genders, 50–100%) Roles &
Responsibilities You will be part of a team of administrative
assistants to support research group leaders as well as their research
teams. The following tasks will be part of your daily work: Office
management: Manage calendar, schedule meetings, and arrange
conference-room bookings Greet visitors, handle incoming communication
(emails, phone calls), and act as first point of contact for internal
and external stakeholders Oversee mail and office supplies inventory
Manage onboarding Executive support: Coordinate travel itineraries,
accommodations, and expense reports Track action items and follow up
on deadlines to ensure timely delivery Prepare meeting minutes
Communication: Liaise with HR, Finance, IT, and other departments
Draft and distribute internal communications and announcements
Maintain contact lists and employee data with a high degree of
accuracy Financial & Administrative Tasks: Process purchase orders
Assist with budget tracking Event & Project Support: Facilitate the
preparation of events, workshops, and talks Support international
guests and visitors Provide ad hoc assistance on special projects
(e.g., office moves) Education & Experience The ideal candidate will
have A relevant qualification in office administration, e.g.
commercial vocational training, foreign language assistance, project
coordination, or a related field Proficiency with standard office
software (e.g., Microsoft Office Suite) and willingness to learn new
digital tools Fluency in both English and German (C1 level or higher)
and excellent communication skills Ability to work independently,
reliably, and in a structured manner Additional languages and previous
experience in research, higher education or international environments
are a plus A friendly and confident attitude and intercultural
competence Commitment to providing high-quality service and strong
problem-solving Flexibility to adapt to changing priorities,
deadlines, and needs Ability to represent the institute in a
professional and welcoming manner Our Offer You will join a friendly,
motivated, international, and diverse team. Your primary place of work
will be Tübingen. You will work in a modern building with
state-of-the-art equipment and ergonomic workstations. We offer
flexible working hours, the possibility of mobile working, and many
other benefits. Based on your qualifications and previous professional
experience, a salary of up to EG 8 (TVöD Bund) is possible according
to the Public Service Wage Agreement. All social benefits of the
public service apply. The position is initially limited to two years,
with the possibility of extension. The Max Planck Society is committed
to increasing the number of individuals with disabilities in its
workforce and encourages applications from such qualified individuals.
At MPI‑IS, we celebrate diversity. We deeply believe that bringing
together diversity of thoughts, perspectives and backgrounds is key to
advancing science. We look for many different skills and abilities.
So, even if you don’t think you quite meet all of the skills listed
or tick all the boxes, we’d still love to hear from you. Application
To apply, please include a cover letter, your CV , and letters of
recommendation in your application. Please upload all documents as one
PDF file using our application system. If you prefer to send a
hard-copy application, you may do so. Please send it to: Dr. Carolin
Lewis Max Planck Institute for Intelligent Systems Max-Planck-Ring 4
72076 Tübingen Germany The position is available at the earliest
convenience and will remain open until filled. Preference will be
given to applications received by January 15, 2026 . Any questions
regarding the position should be directed to Dr. Carolin Lewis at
carolin.lewis@tuebingen.mpg.de. Apply now